Where Do Patients Fit in Your IT System Optimization Plan?

Many healthcare organizations are optimizing their existing IT investments by reducing waste and adding functionality to their systems.  But before you begin your system optimization program, have you considered what role your patients will play in the process?  Patients, after all, are the most important stakeholders in the healthcare system, although their role is often overlooked in a landscape dominated by government agencies such as CMS, commercial insurance payors, quality organizations, and politically strong provider organizations.

As you determine the planned areas for optimization and improvement, consider what your patients will require from your IT system.  In different markets with different demographics, patients require varying levels of sophistication from their healthcare provider in terms of technology engagement.  While a majority of patients in San Francisco might expect the latest and greatest technology, patients in a more rural area might not be ready to use online scheduling or bill pay.

Of course, there are already quite a few external forces affecting your optimization effort even before considering patient requirements – Stage 2 of meaningful use, ACO formation, physician requests, and patient-centered medical home accreditation all impact numerous work flows relating to the EHR.  These requirements alone are enough to keep IT departments busy and optimization efforts jam-packed.

Meanwhile, patients are becoming more selective about their choice of local healthcare provider with the help of HCAPS patient satisfaction scores, social media, and increased competition between organizations.  Incorporating their requirements into your optimization plan is paramount to staying competitive.  Reaching out to patients through social media can be a great way to receive feedback on your existing IT systems and planned functionality changes.  Even the IT department by itself can engage patients by creating a focus group or forming a patient input panel with community leaders and patients.

Many optimization programs add functionality for patients to use, including secure messaging, online refill requests, and self-scheduling.  How will you market these tools to your patients, and how will you engage them in their continued use?  Meaningful use Stage 2 for eligible professionals requires that at least 5% of patients use secure messaging and that 5% of patients download or transmit their health information to a third party.  Simply turning these functionalities on is not enough – patients need to be educated on their use.

Deciding to optimize your EHR is an important step in improving the overall use and satisfaction of your organization, but don’t make the mistake of leaving out the most important stakeholder in your decision-making process – your patients.

This entry was posted in EHR and tagged , , , by Carson Marston. Bookmark the permalink.

About Carson Marston

Carson’s experience in project management and clinical operations allows him to excel at reducing operational inefficiencies and improving information technology (IT) through optimization and program management. Since joining ECG, he has worked extensively on EHR optimization, database migration, and operational assessment projects with large multispecialty physician groups and health systems. He has experience in program development and has helped organizations improve operational throughput and provider/patient satisfaction by optimizing IT work flows. Prior to joining ECG, Carson gained experience as a Mental Health Technician with Methodist Health System in Dallas, Texas, where he provided inpatient psychiatric counseling and served on its interdisciplinary treatment team. In this capacity, Carson also gained experience in Lean and Six Sigma methodologies to help identify and address operational inefficiencies in the healthcare environment. Carson holds a master of business administration degree, concentrating in healthcare, from the Naveen Jindal School of Management at The University of Texas at Dallas and a bachelor of science degree in psychology and neuroscience from Texas A&M University. He is a certified user of the NextGen Healthcare Information Systems, LLC, and Greenway Medical Technologies, Inc., PrimeSUITE EHR systems.

4 thoughts on “Where Do Patients Fit in Your IT System Optimization Plan?

  1. Excellent points! And this applies to the physician practices too as well as hospitals.

    I’m amazed at how many times I must fill-in blank forms (several at one visit) that repeatedly ask for the same information! Further, those questions are the SAME ONEs I just answered and were entered into workstation before they handed me the forms. My suggestion is that forms should be printed AFTER the intake so that redundant information is pre-printed on the form. How simple! And, if the information was taken down incorrectly, it can be noted.

    Again. great points and you got me thinking.

    • Thank you for your comment on patient paperwork and I’m glad the post sparked your interest. Organizations are constantly battling paperwork frustration from staff and patients with the help of technology and operational improvements but there is still a long way to go before patients have a seamless experience. One problem is that while the information you are writing might be the same, different companies, government regulations, and stakeholders often require it to be formatted or recorded a certain way, or on a specific form.

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